Submission to the SCIP database
“Implementing a robust and efficient process to report affected products into the SCIP database has been a big challenge for us. We decided for a centralized approach, using existing systems like IMDS reports from suppliers and ERP systems to identify the few affected products out of many products in total.
We value the expertise of the team at Yordas Group in the definition of the needs for this process – including the service to up-load into SCIP for the various legal entities of Pilkington Automotive in Europe.”
Challenge
Pilkington produces the glass and assembles the final glazing products using materials purchased from suppliers. Pilkington wanted to be proactive in meeting its SCIP obligations for its automotive glazing parts, which are placed on the EU market through 15 sister entities. With multiple entities, there was overlap in the products being sold, resulting in thousands of dossiers needing to be submitted to the SCIP database. This created a significant work burden for the client.
The Client
Pilkington Automotive is a subsidiary of the Nippon Sheet Glass (NSG) Group, one of the world’s largest manufacturers of glass and glazing products for architectural and automotive purposes. In this project, Yordas worked with Pilkington Automotive Deutschland GmbH, a German-based glass manufacturing company that places products on the original equipment and local automotive glass replacement aftermarket sectors.
Our Solution
Yordas served as Pilkington’s third party to submit SCIP notifications on behalf of the client and its sister entities through a customised strategy. Yordas began by reviewing Pilkington’s portfolio to narrow down the list of affected products under SCIP. We were then able to identify ways to reduce the work burden. The first step was to flag the components being used in multiple final products in order to make a two-stage submission: components first, followed by final products to make use of referencing.
For both stages, Yordas reviewed Pilkington’s internal data to consolidate and format it into a SCIP-compatible format. The client was able to review and approve the data being submitted to ensure all information was accurate and no confidential business information was published. The SCIP notifications were submitted under a single main reporting legal entity.
The final step of the strategy was to make use of the SCIP numbers obtained by Pilkington’s main entity to make simplified SCIP notifications for its 15 sister entities. Depending on whether the other entities distributed products on the original equipment or the automotive glass replacement aftermarket, Yordas submitted simplified SCIP notifications corresponding to those specific products for each entity.
Benefits for the client
By employing a two-stage submission process, any further updates to Pilkington’s products can be done at the component level and they will automatically be reflected in the product level SCIP notifications as well as the simplified SCIP notifications made for the sister entities. This saves Pilkington the trouble of updating each product notification for each entity independently. Offering customised services according to our client’s unique product portfolio provided Pilkington with a method of efficiently reporting products to the SCIP database, ensuring continued access to the EU market.